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Resume Generation

Generate professional resumes automatically from candidate data. Perfect for recruitment agencies, career services, or any organization that needs to create resumes regularly.

Scenario​

You're a recruitment agency and need to generate resumes for candidates. Each resume should be personalized with the candidate's information, experience, skills, and education.

Data Structure Needed​

Your data source should have fields like:

  • Candidate Name: Full name
  • Candidate Email: Email address
  • Candidate Phone: Phone number
  • Candidate Address: Mailing address
  • Profile Picture: URL to profile photo (optional)
  • Summary: Professional summary
  • Experience: Work experience (formatted text or list)
  • Education: Education history
  • Skills: List of skills
  • Certifications: Professional certifications
  • Languages: Languages spoken
  • LinkedIn: LinkedIn profile URL

Template Setup​

Header Section​

{{candidateName}}
{{candidateEmail}} | {{candidatePhone}}
{{candidateAddress}}

Profile Picture​

Add an image placeholder for the profile picture:

  • Alt text: "profile picture"
  • Map to: Profile Picture URL field

Professional Summary​

PROFESSIONAL SUMMARY

{{summary}}

Experience​

EXPERIENCE

{{experience}}

Education​

EDUCATION

{{education}}

Skills​

SKILLS

{{skills}}

Configuration Walkthrough​

Step 1: Connect Data Source​

Connect to your candidate management system:

  • Airtable: If candidates are in Airtable
  • Google Sheets: If using spreadsheets
  • API: If data comes from an ATS

Step 2: Create Template​

Create a Google Doc template with:

  • Professional resume layout
  • Clear sections for different information
  • Placeholders for all candidate data
  • Space for profile picture (image placeholder)
  • Consistent formatting

Step 3: Map Placeholders​

Map each placeholder:

  • {{candidateName}} → Candidate Name field
  • {{candidateEmail}} → Candidate Email field
  • {{profilePicture}} → Profile Picture URL (image placeholder)
  • {{summary}} → Summary field
  • {{experience}} → Experience field (with markdown if needed)
  • {{skills}} → Skills field

Step 4: Configure Results​

Set up where to save resumes:

  • PDF folder: "Generated Resumes/PDFs"
  • PDF filename: {{candidateName}} Resume
  • Google Doc folder: "Generated Resumes/Docs"
  • Google Doc filename: {{candidateName}} Resume

Step 5: Set Up Email (Optional)​

Configure email notifications if needed:

  • Recipients: {{candidateEmail}}
  • Subject: Your Resume - {{candidateName}}
  • Body: Resume delivery message
  • Attach PDF: Yes

Step 6: Set Up Triggers​

Choose how to trigger:

  • Manual: Generate when resumes are needed
  • Airtable Button: Generate from Airtable with a button click
  • Webhook: Trigger from your ATS
  • API: Call from your application

Tips and Variations​

Different Resume Formats​

Create different templates for:

  • Chronological: Traditional work history format
  • Functional: Skills-focused format
  • Combination: Mix of both approaches
  • Industry-specific: Tailored for specific industries

Conditional Sections​

Add conditions for:

  • Certifications: Show only if certifications exist
  • Languages: Include only if languages are listed
  • Projects: Show projects section only if applicable
  • Awards: Include awards only if they exist

Profile Pictures​

For profile pictures:

  • Use image placeholders
  • Ensure images are publicly accessible
  • Use consistent sizing
  • Optimize image quality

Formatting Experience​

For experience section:

  • Use markdown formatting for lists
  • Structure with dates and descriptions
  • Keep formatting consistent
  • Use bullet points for readability

Advanced Features​

Multiple Resume Versions​

Generate different versions:

  • Full resume: Complete candidate information
  • Summary resume: Condensed version
  • Industry-specific: Tailored for specific roles

Skills Matching​

Match skills to job requirements:

  • Use conditions to highlight relevant skills
  • Show skills that match job requirements
  • Customize based on application

ATS Optimization​

Optimize for ATS systems:

  • Use standard formatting
  • Include relevant keywords
  • Structure information clearly
  • Avoid complex layouts

Best Practices​

  • Professional appearance: Make resumes look polished
  • Consistent formatting: Use the same style throughout
  • Complete information: Include all relevant details
  • Error-free: Review for typos and errors
  • Optimized for purpose: Tailor format to intended use

Next Steps​

Ready to set up resume generation? Follow the Quick Start Guide to get started, or explore other Use Case Examples.